Ogilvy

  • Team Assistant

    Posted Date 2 weeks ago(10/01/2019 8:30 AM)
    Job ID
    2018-4367
    Location
    UK-London
  • A day in the life of...

    Team Red is a fully integrated team dedicated to the Vodafone UK business. our capabilities and responsibilities transcend creative and media services as well as production for demand generation requirements.

     

    The team of eighty is primarily powered by Ogilvy, Wavemaker & Hogarth with access to WPP’s broader talent, tools and systems. Based in Sea Containers House, we are co-located on a single floor enjoying an agile and highly collaborative working environment.

     

    We’re essentially the UK’s most well-funded start up in some of the best offices in London.

     

    However, the recent co-location of our team presents an opportunity to further drive the integration of our parts and deliver the promise of ‘the best of WPP’.

     

    This opportunity includes galvanising the team around shared processes, a single structure, culture, rituals and socialising. The WPP Team Leader is not only responsible for overseeing how this is done but also the business itself.

     

    What we are looking for:

     

    An energetic, proactive, organised and highly personable personal assistant for the Team Leader.

     

    Core Responsibilities:

     

    • General PA duties, including but not limited to:
      • Calendar keeping
      • Room bookings
      • General hospitality bookings
      • Stakeholder communications on Team Leader’s behalf
      • Admin processing e.g. expenses, annual leave
      • Travel arrangements
      • Personal admin e.g. getting lunch when required
    • Team Red duties
      • Event organising e.g. team and client events
      • Communications
      • Prepare Presentations (Power Point, Keynote)
      • Photography and Video capturing of team, events, clients etc for
      • Travel arrangements
      • Team Red eDM (weekly eDM to Vodafone with team Red content)
      • Team Moral
      • Cultural initiatives

     

    Experience Required:

     

    • At least 2 years in an assistant capacity
    • Proficient with I.T. (Power Point, KeyNote, Outlook)Able to operate digital camera, still and video (ideally be able to edit for Team Red communications/presentations).

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